Which All-In-One is Best for Your Bus...

by VENDIREX on 06/09/2015 - 02:54 pm |

Tag: Maintenance Management

Multi-functional devices (MFDs) are always going to be less expensive than purchasing several standalone pieces of equipment. Not only do you save money at the time of purchase, you will also pay less in maintenance, supplies and service plans. And, you also save quite a bit of desk or counter space.
Of course, All In Ones are not going to necessarily match the solo performance of individual specialty devices. For instance, an MFD printer may not handle as many different types of fonts or be able to print envelopes and labels like a nice quality standalone printer, nor will the print quality be as high. Then again, what you give up in bells and whistles, you gain in functionality.
High end MFDs will combine printing and copying and may include sorting and stapling options, along with faster printing. Keep in mind that your image quality ever be as stellar as a quality printer, though laser MFDs do have much better quality output than their less expensive counterparts. Their purpose is to give your desktop computer copier functionality.
The middle-range MFDs are based on a small copier machine, and will include a book platen for copying 3-dimensional materials, and magazines or books. They also connect to your computer for printing and scanning, and can send and receive faxes if they are connected to a telephone line.  

Lower-end All In Ones are usually designed for the small business office, and are primarily used as a fax with printing and scanning capabilities. Though these machines lack sorters and only capture about 200 dots of information per inch, they are extremely useful as a one-stop-shop for the office staff.
All In Ones are available in laser and also inkjet models. Inkjets are more adaptable to the smaller business or home environment, and have quality output with vivid color. Lasers are more costly, and have even higher quality output at a smaller cost per page, and as such are more popular in a larger office setting.


Why You Need a Wide Format Printer

by VENDIREX on 06/09/2015 - 02:52 pm |

Tag: Document Management

Does your company regularly outsource oversized printing jobs? Though architects, engineers and construction firms have long used plotters on-site for printing their technical documents and blueprints, design and printing shops are now investing in wide format printers and plotters. Other users are colleges, advertising companies and also retail stores.
If you are printing large scale items like banners, posters, signage, floorplans, durable outdoor graphics or textiles over 2’ wide, a wide format printer at your location could save you time and money.
What’s Important?
The Application - The products you are printing are going to basically determine which printer you purchase. Depending on the machine, you can print in black and white or color. They print on a variety of materials, including less absorbent textures such as vinyl.
The Size - Next, consider the size of the materials to be printed. Most printers can handle widths of 24" to 60", while certain models will handle up to 72" or larger. Paper rolls may be up to 300’ in length, though you can also print on individually fed sheets of paper.   

The Print Quality - The technology may be more important than the resolution, therefore you can make a better judgement based on sample output. Be sure the sample is printed on the same type of material you will be using; not all brands and models handle the same media.
The Software - Make sure the printer has drivers which speak the same language as the software you will be using.
Extra Features/Modules
Large Format Scanning - such as copying full scale blueprints in-house
Paper Cutter - built-in cutters save considerable time
Multiple Paper Width - some machines even allow you to load more than one at a time
Accounting Module - helpful when prints are billed to various projects or clients
Varied Ink Types - so you may select the right ink for the media on which you are printing on; such as vinyl or other materials which are less absorbent.
Raster Image Processor (RIP) - used for very precise color work

Why You Need Monitored Alarm Systems

by VENDIREX on 04/22/2015 - 02:29 pm |

Tags: Equipment Leasing, Maintenance Management, Video Surveillance System

Millions of dollars are lost each year by businesses that experience internal theft and vandalism, in addition to breaches of personal data belonging to the company or their customers. A simple smash and grab break in, where a vandal steals a computer, can turn your organization upside down in a heartbeat. If you’re still thinking that a brightly lit parking lot on a busy street is an adequate deterrent to a potential thief, think again.
Setting up a monitored alarm system for your office is something you can accomplish in one day. They are one of the least expensive measures you can take; monthly fees run approximately a dollar a day. With a backup system (in case your phone lines are disabled) it may add another $10 per month. Of course there are additional features, which can run you more money; such as open and close schedule monitoring, up to another $50 per month, and so on.
Initial costs of setup and installation can run as low as $100 and as high as $4k, depending on the size of your facility, the number of security devices and sensors required, and the number of employees to be tracked. Contracts can be month-to-month, however the best equipment deals come with three year agreements; and you get to keep the equipment. When you lease the devices, it can add a few hundred dollars a year. If your local police department or city requires permits, the cost is minimal, may $40-$50 a year.
Warranties are something you want to ask about. Make sure the equipment, whether leased or purchased with contract, covers the period of your possession. If it expires, you will be responsible for trip fees and repairs.
Monitored systems help to also discourage employee theft, ensure your staff’s safety. Entering and exiting should be monitored, tracking who is onsite and when. If your office is in a less visible building, or has an entrance which is hidden from plain sight, monitored alarm systems can actually be seen as a benefit when hiring quality personnel.
Don’t skimp on the amount of motion detectors - if a burglar enters an interior office through its window (and that office door is closed), they can easily steal the desktop computer and electronics and depart quickly, without setting off a single motion detector which was placed in the suite’s open area. Let the experts do what they do best; make certain you are protected in all ways possible.

Logo Design and Your Corporate Identity

by VENDIREX on 03/30/2015 - 11:40 am |

Tag: Brand Management

A logo is not as simple as it sounds, nor as inconsequential as you might think at first. It is actually a very vital and integral part of your overall branding. A great logo can heighten your visibility and image, and a poor logo can decrease your credibility and at best minimize the impact your company will make.
If you think of some of the more memorable logos in the past several decades, what comes to mind? Perhaps the red bullseye of Target, or the famous slanted check mark of Nike. Simple, and to the point, right? Clean, bold lines that speak to the product or its infamous philosophy.
As business owners, we are always in the race with our competitors. In the case of your logo, you want to stay well away from them. Don’t attempt to follow the theme or ideas of anyone else in your business niche. Consider the shape, font, color and any symbolism - and make sure that your design is original. When you look at it, does it represent your image and products in a positive and recognizable way?  
Your logo should be more than your name with fancy initials. Unless you are already famous, trying to brand your own name can be a futile and useless experience. Logos are pictures, and should be visual - something that catches our eye and allows us to associate the symbol with your company; like a greyhound running (we immediately know it’s a bus) or golden arches (McDonald’s all the way).
Remember that your logo will not just be sitting on your web site, it could be imprinted on business cards to billboards, from keychains to baseball caps (and every other promo item you ever hand out in the future). So, give it some thought before you leap. It’s going to stay with you forever, good or bad.

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